RapidRedact Desktop is an easy to use software application for irreversibly removing sensitive information from ALL electronic document types. The software completely removes any information marked for redaction and cleans hidden code, author's changes and data from 'behind' the document. Since the content is no longer in the document, snooping or hacking into the file cannot reveal the information.

RapidRedact Desktop has been designed for organisations that have various document volume requirements.

The User Experience

The RapidRedact Desktop user experience is intuitive and easy to understand right from the moment of installation right up until producing your final redacted documents. At the click of the mouse you are able to:

• Select the document/s you wish to redact, or begin redacting documents from applications such as MS Word, Excel, Acrobat, etc
• View and mark areas where redaction is required in the document
• Redact words, sentences, sections, graphics or entire pages
• Review the redactions and then output the document as a PDF or TIFF file
• Optionally create an Audit copy for internal reference purposes
• Release the document for wider distribution

Displayed below are just a few of the powerful features available in RapidRedact Desktop that make redacting documents a fast, secure and easy process.

Automatic Redaction of Information
Redaction Templates
Page Numbering
Password Protected PDF Files
Adobe Acrobat and Microsoft Office integrations
Working Copy
Rectangle Redactions
Scribble Redactions
Text and Picture Stamps
Exemption Codes
Output File
Reporting

Automatic Redaction of Information

Further to being able to automatically find and redact words and phrases, RapidRedact Desktop also has the ability to find and automatically redact information such as Social Security Numbers, Credit Card Numbers, email addresses, etc by utilizing regular expressions expressions.

Information such as Social Security Numbers will always be identified as long as the numbers are valid.

Below is a list of what Credit Card Number types will be identified:

Visa: 16 digit (4-4-4-4 format), with a Prefix 4, hyphen or space characters supported
MasterCard: 16 digit (4-4-4-4 format), with a Prefix 51-55, hyphen or space characters supported
Discover: 16 digit (4-4-4-4 format), with a Prefix 6011, hyphen or space characters supported
Switch/Solo: 16 digit (4-4-4-4 format), with a Prefix 67, hyphen or space characters supported
American Express: 15 digit (4-6-5 format), with a Prefix 34, 37, hyphen or space characters supported
Diners Club: 14 digit (4-6-4 format), with a Prefix 36,38 or 300-305, hyphen or space characters supported.
FIGI: 9 digits with no hyphens or spaces.

RapidRedact Desktop comes with a number of pre-defined regular expressions for the most common types of information that organizations require to redact.

If there is specific information requiring redaction which is not covered by the pre-defined regular expressions, the user has the ability to add custom regular expressions.

Redaction Templates

Redaction Templates are used to automatically redact user-defined areas of documents. Very useful for document forms that always contain information in the same areas.

For example, some documents & forms usually have specifc information at fixed locations, such as order numbers, logo's, names, addresses etc, these information objects can easily be redacted everytime these type of documents are processed by using a redaction template

Redaction templates are easy to create and are stored for future use.

Page Numbering

Page numbering can be applied (as specified in the RapidRedact Page Number Settings), to each redaction job.

Page numbering can be restarted for every document, or 'Bates' numbering (continuous) can be used to continue numbering from one document to the next.

Password Protected PDF Files

When password protected PDF documents are selected for redaction the user will be prompted with a dialog box in which to enter the password for the selected PDF document.

Adobe Acrobat & Microsoft Office Integration

RapidRedact Desktop can be easily integrated with Adobe Acrobat and Microsoft Office products.

The Application Integration Manager checks the user's machine for RapidRedact Desktop compatible programs that are installed. RapidRedact Desktop then offers the option of integrating with them via the insertion of the RapidRedact button into the application toolbar.

This added functionality makes it easy to send files for redaction from within the users editing program by the use of the RapidRedact button available from the application toolbar.

Working Copy

RapidRedact Desktop creates an interim working copy in .rxf format; a file format that is unique to the RapidRedact product range. The working copy is used for reviewing documents before finalizing the redactions, redactions can be added, altered and deleted. The file can also be sent to others for reviewing purposes. The working copy can only be opened using RapidRedact software.

Rectangle Redactions

The Rectangular redaction tool allows you to draw a box around a piece of information and RapidRedact will place a redaction over that area.

It is also possible to:

• move or delete redactions
• change the size of redactions
• change the color of redactions

Scribble Redactions

The Scribble tool allows you to perform "freehand" redactions.

The Scribble Redaction tool creates freehand markings over the redacted area - just like scribbling on a piece of paper with a pencil.

Text and Picture Stamps

The Stamp tool allows you to place stamp redactions on your document.  Stamps can be created in the form of text or graphics, as meets your needs.  The stamps can be applied to the redacted document and repositioned as needed.  Font, colour, size, and border can be managed as well.

Exemption Codes

Exemption codes indicate the reasons for redacting areas of a document.  These might be statutory requirements, such as Freedom of Information Act clauses, or business policy.

RapidRedact Desktop includes a predefined list of exemption codes which includes relevant clauses from the Freedom of Information Act (50 U.S.C. 552) and UK Freedom of Information Act 2000. You can define your own set of custom exemption codes.

Output File

The RapidRedact Desktop Output window enables you to:

• Save the redacted document as a PDF, TIFF or Working file (RXF)
• E-mail the redacted document
• Print the redacted document
• Combinations of the above (Advanced)

Reporting

The RapidRedact Reporting feature gives users the ability to create reports when redacted documents are saved.

The reports contain detailed information about what has been redacted, including the type of information, how many instances of each target was found, what exemption codes were used, and on what pages the redactions occurred.

The Reporting feature benefits both organizations and users alike, by allowing them to quickly review details of their redacted documents once they have been created.